FoB AGM 2008
- Present
- Apologies
- Approval of Previous Minutes / Matters Arising
- Chairman's report
- Treasurer's report
- Secretary's report
- EUTC Report
- Election of committee members
- A.O.C.B.
Date of next meeting
1. Present:
Cat Smith (CS), Dave Larking (DL), Bex Stackhouse (BS), Chris Fleming
(CF), Chris Cooke (CC), Al Broom (AB), Graeme Timms (GT), Dave Moffat
(DM), Alex Engel (AE), Chris Stephens (CSt), Richard Hogg (RH), Steve
Fryatt (SF)
2. Apologies:
Lauren McLeod (EUTC President)
3. Approval of Previous Minutes /
Matters Arising: Minutes approved. No matters arising.
4. Chairman's report:
CS: This year we have continued supporting EUTC shows and have aimed to raise FoB's profile with the current members. Providing mulled wine and mince pies to the panto was popular (a special thanks goes to Rachel Fleming). We also helped the EUTC buy new fresnels. The FoB 5th Birthday Party went well, we gained new members, though we need more. We also put up a plaque on the door of Mrs Ogg's office.
Looking forward to the coming year, it
is important to continue raising our involvement with the EUTC, hopefully
by putting up posters in Bedlam to help keep members aware of how we
can support them. We are going to continue monthly newsletters via email,
and update the website (see Secretary's report). In the coming year
it is important to have a FoB event in London.
No questions.
5. Treasurer's report:
DL: From the treasurer's report, in current account income this year 839 pounds from subscriptions, 270 pounds from gifts. Expenditure this year 1362.05 pounds. Outgoings exceed income by 253.05 pounds. Our main finances are with Development & Alumni, so these are representatives figures.
Our current membership forms are out of date, we are meeting Development & Alumni for new ones. New memberships and renewing lapsed memberships will be important this year.
AB: Can we have electronic sign up? What is in our main bank account?
DL: Our main account holds between 7000-8000 pounds. We are working on electronic sign up
AB: Development & Alumni should be issuing spreadsheets for us, ask for them.
GT: How many people are paying members?
DL: 20 people are paying members, and pay various amounts. This is something we need to look at.
AB: I think we need a London Party, perhaps scheduled near another important event, and leave time before to notify people.
CC: Can we send out a physical mailing to people?
BS: We need to update the address list
first.
No other questions.
6. Secretary's report:
BS: As CS said, have been working on raising FoB's profile with EUTC, and then keeping in touch with EUTC committee and our new / existing members. This has been mainly through email in the case of members. I and CF have also had meetings with the new EUTC archivist Rebecca White (RW) about streamlining and coordinating the EUTC and FoB archive, particularly in relation to the website. There are plans to create show pages, with links to cast and crew members, photos etc. CF, RW, BS and the EUTC webmaster Xander Macmillan (XM) will be working on this in the coming months, and also anyone else who is interested.
This year I will be focussing on pulling
together an up-to-date list of members' postal addresses (this should
coordinate with DL on renewing lapsed memberships), and on finding a
London coordinator to organise an event there it was difficult to
organise an event in London from an Edinburgh base.
No questions.
7. EUTC Report
LM not present. BS will email EUTC committee and ask for a report.
EUTC show Eight won the Carol Tambor
award this Fringe well done!
8. Election of Committee Members
CF, AB, CC step down (end of term). Jo Deponio stepped down previously.
CS, DL, BS and Richard Lace (RL) are half way through their 2 year term.
AB: I propose temporary suspension of section 5.2 of the constitution (STV election of committee members)
BS: seconded
No objections
BS: I nominate CF
GT: Seconded
DL: I nominate AE
DM: Seconded
CS: I nominate CC
CSt: Seconded
BS: I nominate Ellie Rhodes
CS: Seconded
No objections.
New Committee: CS, DL, BS, RL, CF, AE,
CC, ER
Committee meeting after AGM to organise
positions.
9. A.O.C.B.
CF: Website. I've added picture blocks to the archive, now you can see pictures with the show, although there is no tagging yet (takes time). Nigel has uploaded a lot of photos, thank you.
AB: Are we looking at the front page?
CF: There are now two versions so that we can work on developing one without affecting the other. Next step is a downloadable version for other people who would like to help with alterations.
AB & CF agree it is going to be better to move to template based design.
CC: Would it be an idea to pay an EUTC member to work on the website?
DL: It's preferable to find someone who will do it because they want to, the quality and commitment will be better.
BS: XM is happy to work on the site
CF: The website is going to become easier to use, though there are disk space issues. It is ready to be made new and exciting (shiny).
AB, CF & others: suggestions on a
Facebook Application welcome. Could have a trump card system with
actors (luvvies), techies and mooks…
AB: London event next year?
It is agreed to hold a London event. Hopefully this will involve the FoB Committee and some of the current EUTC members travelling to London. Perhaps it could be coordinated with the Eight tour of London & New York.
A London Burns Night is suggested (Sat. 31st Jan). A venue will need to be found.
DL: we should notify Development &
Alumni, they might be interested and could build a New York link.
They should be helping more in general in terms of contacting new members
and creating a mail link. We should aim to be in the next D &
A newsletter.
Committee actions
Send out FoB email. Include request
for up-to-date address, publicise event, and EUTC news.
Email EUTC and remind shows to ask for
funding this year (attend first company meeting and find out timing
of Freshers Slot / possible Panto plans)
Date of Next AGM Meeting:
August
'09 (last Saturday of Edinburgh Fringe Festival, 1pm)
Meeting Closed 2.15pm
Committee Meeting 23.08.08
Meeting Opened: 2.20pm
Present:
Cat Smith (CS), Dave Larking (DL), Bex Stackhouse (BS), Chris Fleming
(CF), Chris Cooke (CC), Al Broom (AB), Graeme Timms (GT), Dave Moffat
(DM), Alex Engel (AE), Chris Stephens (CSt), Richard Hogg (RH), Steve
Fryatt (SF)
Committee Members
Positions:
Chair: Cat Smith
Treasurer: Dave Larking
Secretary: Bex Stackhouse
Other committee members:
Chris Fleming, Alex Engel, Chris Cooke, Richard Lace, Ellie Rhodes
Date of Next Meeting Tues 2nd Sept. 08
Meeting Closed 2.25pm
