Friends of Bedlam
Annual General Meeting
27th August 2005, Cloisters Bar, Edinburgh
27th August 2005, Cloisters Bar, Edinburgh
Present
Al Broom, Angela Hughes, Steve Fryatt, Jo Deponio, Graeme Timms, Richard Lace, Nat Adzic, Chris Fleming, Matt Gray, Frank Turnbull, Dave Illsley, Chris Cooke, Becks Stackhouse, Sarah Cook
Apologies received from:
Richard Shelton (FoB Secretary), Chris Hoban (FoB Committee), Miriam Raines (EUTC President)
The chair noted that the meeting was quorate.Meeting opened at 4pm with Australia batting at 139/2.
Previous Minutes
The minutes of the previous AGM were accepted as a correct record. No matters arising were raised.
Chair's report
The chair reported on a year of steady growth for the society. 329 members are now registered on the website (up from 170 last AGM). 706 shows and 3301 individuals are identified on the show archive. Approx 60 attended the London gathering, including hon President Greg Wise and a good number of “older” Bedlamites.
The society's profile was raised by an interview with Greg Wise published in Edit magazine. Thanks were expressed to Greg for this.
No newsletter has been published this year, although monthly e-mails have been well received. Monthly regional meetings are going well, although attendance is patchy in London. Sarah Cook to canvass London patrons for a better time of the week to hold meetings.
Grants have been given to Equs (revolving set), Scaramouche Jones (NSDF costs) and for tools. Grant previously approved to the Chidren's Project was not taken up.
The ability to attach media to website archive records is being progressed by Chris F and Al. Target is end of November.
Treasurer's report
The treasurer presented figures showing a net income for the year of approx £1k. It was noted that an audit of expected vs actual income was needed – Richard S to take this on – Al to ensure that Dev & Alumni are aware that Richard S is authorised to access the appropriate information. It was noted that Chris F was developing plans to record all membership information on the website, which will make tracking patrons easier. Richard L to ensure that Equs revolve is reflected in figures. Al to invoice EUTC for year's running costs.
It was noted that Direct Debit renewals were likely to begin this year. Al to contact Dev & Alumni to determine the process that will be used for this, and ensure that a covering letter from FOB is included.
Grants were discussed, and the policy of evaluating every application on its individual merits was reiterated. Grants are to be available up to £1k in 2005-6 for capital and revenue expenditure. EUTC to ensure that members are fully aware of the resource.
EUTC report
Noted that Mrs Ogg had been dismissed by EUSA, and that EUTC and EUSA were discussing the way forward. FOB offered any help it could provide.
In connection with the potential sale of the Bedlam, EUTC have been asked for a further report on use of the building. Becks to provide the name of the “New York guy”.
Noted that the rig had been re-hung.
Committee
Section 5.2 of the constitution (Single Transferable Vote clause) was suspended for the remaineder of the meeting.
The following patrons were standing down from committee following 2 years' service: Jo Deponio, Chris Hoban, Richard Lace, Graeme Timms. The chair thanked them for their efforts.
The following patrons were nominated for the vacant four positions on the committee: Nat Adzic, Jo Deponio, Chris Hoban, Richard Lace, Graeme Timms. A vote was taken. Nat Adzic, Jo Deponio, Richard Lace and Graeme Timms were returned as committee members.
Thanks were noted to Chris Hoban for his work on the committee. The chair will call to invite Chris to continue his efforts supporting the London event.
AOCB
It was noted that Three Weeks had contained a lot of Bedlam-related content this year. Chris C agreed that some of this could be used for a Bedlamites newsletter. A working day to be held on 17th September, 12-6pm at Unlimited Media to get the newsletter completed. Al to provide introduction, Chris F to provide photographs, Chris C to e-mail any other requirements in advance of the meeting. Newsletter also to contain an invitation to the London May event – provisionally booked for 20th May, pending confirmation that it will not clash with Edinburgh exams.
It was agreed that an EUTC annual review would be produced in time for the London May event.
Mrs Elisabeth Ogg was nominated as an Honorary Patron of the society. Passed by acclaim.
DONM
Next meeting to be held on Sat 26th August 2006, 4pm, Cloisters Bar, Edinburgh.
Meeting closed at 5:30pm with Australia at 188/4
